Invite users to your account

Inviting team members to your HireData account ensures they have the tools and access they need to collaborate efficiently. Whether you’re adding colleagues to help manage data, review analytics, or streamline workflows, the process is simple and secure. This guide walks you through the steps to invite users, assign appropriate access levels, and ensure everyone can start using HireData seamlessly.

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Step 1: Access control

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1.1. Open the Users page

Navigate to the Settings menu within HireData and open the Users page. There you see a list of users synced with your ATS, e.g. Carerix, OTYS, Salesforce, etc., that you’ve connected to HireData.

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1.2. Manage the users’ roles and permissions

Before inviting anyone to your account, open the user’s account to manage their access level, including the information they can see and the editing permissions. Roles:

• Owner
• Admin
• User

Click the user to see their details: Select a user role based on the permissions you want to give to that user:

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Step 2: Invite users to join your account

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2.1. Group invitation

To invite multiple members to your account at once, use the tick box to mark each of them. Then click the Invite button in the top right corner. Confirm your choice, and HireData emails each of the selected users an invitation to join your account.

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2.2. Individual invitation

You can also send individual invitations to different users. This functionality is best if you want to invite one user at a time or if you have missed selecting someone with the group invitation. To do this, click the three dots button next to the user and select Invite from the dropdown menu. You can also click the Invite button in the top right corner. Each user then receives an invitation to your account via email. Once they accept it, they can log in to the account and apply any changes depending on their access level.

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Tips

• Always check the user role before inviting them. If needed, you can update their role anytime by navigating to the user details, as explained in section 1.2. Manage the users’ roles and permissions.
• If the user loses their email invitation, you can resend it from the Users page by clicking Re-send invite from the dropdown menu as shown below: